Know which lease items need action.
Surfaice turns leases, amendments and emails into next actions, each cited to the source clause.
Works across your existing lease systems.
500
emails / day
For a single lease administrator.
3
days to reply
Average reply time when context is scattered.
200+
fields / lease
Dates, options and obligations to extract and route.
The problem
Knowing what needs action is the hard part.
Data sits in the lease system, history in email, exceptions in spreadsheets.
Fail 01
The character-limit problem
A 1,500-word co-tenancy clause becomes a 255-character field.
Fail 02
No one watches the outside world
Your lease system only knows when someone updates it.
Fail 03
Institutional memory doesn't last
When people leave, the context leaves too.
Every gap between systems gets filled by people.
Your team reconciles the truth manually, one lease at a time.
The real cost
Lease data creates value when it turns into action.
Rights and CAM issues matter only when teams can act before the deadline.
Missed windows
Rights expire while teams chase context
When context is scattered, the window closes before anyone acts.
CAM without source
Charges are hard to challenge without lease language
Disputes repeat when teams cannot tie landlord charges back to the source lease.
Manual reconciliation
Every system shows a different version
Someone rebuilds operational truth by hand before anyone trusts the number.
The operational layer
Keep your lease system. Add a layer on top.
Lease systems today
Stores the record
- Holds lease data in fields
- Compresses long clauses into short fields
- Alerts only on dates someone entered manually
- Has limited visibility into outside signals
Your team still manages the work.
The Surfaice layer
Surfaces what needs attention
- Reads leases, amendments, clauses and carve-outs
- Connects documents, emails, dates and outside signals
- Surfaces the clause, deadline, source and next action
- Cites findings back to the exact lease page and clause
Turns lease data into work your team can act on.
What Surfaice does
Abstraction is the foundation. Action is the outcome.
Extracts fields, dates and clauses, scores confidence, and cites the source page.
5 capabilities on the foundation layer.
See the windows before they close.
Find charges that need review.
Find the rights. Beat the clock.
Ask portfolio questions. Get source-backed answers.
One location, one operational truth.
Works with what you have
No rip-and-replace, no data migration.
Built for lease teams
Not a generic document tool.
Humans stay in control
Your team makes the call.
How it works
A layer across the systems your team already uses.
- Lease + amendments + email + signals
- Surfaice layer
- Source-backed packet
- Human review
01
Reads the full lease
Not just the abstracted fields.
Source lease + page + clause
02
Connects outside signals
Watches closures, filings, notices and market changes.
Relevant trigger detected
03
Matches triggers to leases
Connects each signal to the right lease, clause and deadline.
Trigger matched to lease
04
Prepares the action packet
Clause, deadline, source and next step, before the window closes.
Context + source + next action
05
Keeps humans in control
Your team reviews, approves and makes the judgment call.
Team decision, source-backed
Increases the value of the systems you already own
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