Lease Administration
Critical Date & Option Tracking
Track renewal options, rent commencement dates, and critical lease deadlines across your entire portfolio. Never miss a renewal window or escalation trigger.
What it does
- Tracks Renewal Options & Notification Deadlines automatically
- Monitors Rent Commencement and Rent Adjustment dates
- Alerts for Option Exercise Windows (60, 90, 180 days)
- Flags Expiration Dates and Holdover provisions
- Calculates Days Until Critical Deadlines
- Tracks Co-Tenancy Compliance Dates
- Monitors Certificate of Occupancy milestones
- Exports timeline to Outlook Calendar or Google Calendar
What it takes
- Commercial Lease
- Lease Amendment
- Letter of Intent
- Option Agreement
- Renewal Notice
- Commencement Certificate
What it returns
- Excel Table
- PDF Report
- Calendar Export (ICS)
- Procore Import
Written into the systems your team already runs, not into a second system of record.
How teams run it
Renewal Option Tracking
Extract all renewal options with notification deadlines and terms.
Rent Commencement Dates
Track rent start dates, escalations, and percentage rent triggers.
Critical Date Alerts
Generate alerts for upcoming deadlines and option windows.
Portfolio Timeline View
See all critical dates across your portfolio in one dashboard.
Cited, or flagged
Every value is anchored to the clause it came from. Where one is missing, Surfaice says so rather than inventing it.
Read where it lives
Documents are processed for the request and not retained afterwards. Nothing is copied into a second system of record.
Never trained on
Your documents do not train models — yours or anyone else's.
More in Lease Administration
See it run on your own documents.
Fifteen minutes, your files, and the clause behind every answer.