Facilities
Vendor Contract Renewal Alerts
AI detects vendor contract expirations and suggests renegotiation opportunities — so you never auto-renew at bad terms.
What it does
- Tracks vendor contract expiration dates across the portfolio
- Alerts when contracts are expiring in the next 90–180 days
- Surfaces renegotiation opportunities based on performance and market
- Identifies which contracts to consolidate or re-bid
- Generates renewal calendars for procurement and vendor management
- Flags auto-renewal clauses that need early action
- Supports RFP timing and negotiation prep
- Exports renewal reports for procurement and finance.
What it takes
- Vendor Contract List & Expiration Dates
- Contract Terms & Pricing
- Vendor Performance Data
- Market Rate Benchmarks
- Procurement Calendar
What it returns
- Excel Table
- PDF Report
- Calendar Export
- JSON Data
Written into the systems your team already runs, not into a second system of record.
How teams run it
Expiration List
List all contracts expiring in the selected window.
Renegotiation Candidates
Identify contracts where renegotiation is recommended.
Renewal Calendar
Calendar view of upcoming renewals.
Pricing Comparison
Compare current pricing to market for renewal prep.
Cited, or flagged
Every value is anchored to the clause it came from. Where one is missing, Surfaice says so rather than inventing it.
Read where it lives
Documents are processed for the request and not retained afterwards. Nothing is copied into a second system of record.
Never trained on
Your documents do not train models — yours or anyone else's.
More in Facilities
See it run on your own documents.
Fifteen minutes, your files, and the clause behind every answer.