Lease Administration
Rent Invoice Processing
Extracts rent invoices and routes them to Accounts Payable — so payments are validated and processed on time.
What it does
- Extracts rent invoice data from email attachments and PDFs
- Validates invoice amount and due date against lease terms in Lucernex
- Determines if the invoice is valid and payment is due
- Routes approved invoices to Accounts Payable automatically
- Flags discrepancies for lease admin review before payment
- Tracks invoice receipt to payment for audit
- Reduces manual data entry and payment errors
- Exports invoice and payment status reports.
What it takes
- Rent Invoice (PDF or Email)
- Lease Abstract / Rent Schedule (Lucernex)
- Payment Status Export
- Vendor / Landlord Master
- AP Workflow Export
What it returns
- Excel Table
- PDF Report
- AP Import
- JSON Data
Written into the systems your team already runs, not into a second system of record.
How teams run it
Single Invoice Extract & Validate
Extract one invoice and validate against lease.
Batch Invoice Processing
Process a batch of invoices and route to AP.
Discrepancy Flagging
Flag invoices that do not match lease terms.
Payment Status Report
Report on invoice and payment status by store.
Cited, or flagged
Every value is anchored to the clause it came from. Where one is missing, Surfaice says so rather than inventing it.
Read where it lives
Documents are processed for the request and not retained afterwards. Nothing is copied into a second system of record.
Never trained on
Your documents do not train models — yours or anyone else's.
More in Lease Administration
See it run on your own documents.
Fifteen minutes, your files, and the clause behind every answer.