CAM reconciliation
Audit landlord CAM and operating expense charges against lease terms, identify exceptions, and prepare negotiation support.
Common area maintenance (CAM) reconciliation is one of the highest-volume lease admin workflows for retail tenants. Surfaice helps teams parse landlord statements, compare line items to lease-defined CAM terms, and surface exceptions worth pursuing.
Hugo is the in-app agent that runs the review. New here? Start with What is Surfaice?.
Typical process
Gather the package
Collect the landlord reconciliation statement, supporting invoices, and the governing lease CAM article (plus any amendments).
Run CAM review
Use the CAM reconciliation skill or ask Hugo to audit charges against lease exclusions and pro-rata share definitions.
Review exceptions
Focus on capital vs operating misclassification, non-reimbursable items, base-year errors, and pro-rata calculation mistakes.
Prepare landlord response
Export an exception summary with dollar impact and lease citations for your negotiation or audit file.
What Surfaice checks
- Charges outside lease-defined CAM pools
- Capital expenditures booked as operating CAM
- Pro-rata share and denominator errors
- Base year or expense-stop adjustment mistakes
- Year-over-year anomalies vs prior reconciliations
Warning
CAM outcomes depend on lease language and supporting documentation. Treat Surfaice output as a draft audit aid — not a substitute for your team's judgment or outside counsel on disputed items.
Email and document context
CAM letters and invoice packages often arrive by email. With a user-granted mailbox connection and appropriate exclusions, Hugo can tie reconciliation work to the correspondence thread without requiring manual forwarding.
See Connectors and Permissions.
Example prompts
Audit this CAM statement against our lease for store 2103. List any non-reimbursable line items with clause citations.
Compare 2024 vs 2025 CAM for this landlord — flag anything over 15% YoY without a clear lease basis.
Summarize open CAM exceptions across the portfolio for Q2 review.
Related skills
| Skill | Use when |
|---|---|
cam-dispute-detector | CAM reconciliation or invoice received |
utility-passthrough-verification | Utility charge audit |
Full catalog: Lease & portfolio skills
Related
- Lease administration
- Marketing: CAM Reconciliation Auditor